CommentCon Terms
These CommentCon registration terms (“CommentCon Terms”) govern your registration and participation at CommentCon US in 2024.
By registering for a CommentCon event, you agree to comply with these Terms.
REGISTRATION
To attend CommentCon, you must register. Registration is only confirmed upon your receipt of our confirmation email. Registrants must be 21 years of age to register for, and attend, CommentCon. CommentSold reserves the right at its sole discretion to refuse your registration application.
HOTEL RESERVATIONS AND TRAVEL BOOKINGS AND INSURANCE
Any Hotel reservation you make is at your expense and risk. CommentSold cannot guarantee that your reservation is valid.
CommentSold recommends booking fully refundable travel and accommodation and ensuring the registrant takes out appropriate travel insurance.
CANCELLATION AND REFUNDS
CommentSold reserves the right at its sole discretion to refuse or cancel your registration.
Your registration is non-cancellable, and non-refundable by you. However, you may transfer your registration to a work colleague in your same company. Substitutions from another company are not permitted, and entry will be denied. There is no deadline for registration substitution within your organization.
HOTEL CANCELLATIONS ON REGISTRATION CANCELLATION
Registration cancellation does not cancel a registrant’s hotel reservation. The registrant is solely responsible for contacting the hotel directly to make any changes or to cancel an existing hotel reservation. A hotel reservation must be canceled in accordance with the hotel’s cancellation policy. CommentSold is not responsible for any Hotel no-show penalty.
VIDEO/PHOTO CONSENT
CommentCon is being filmed. When you enter the Event, you may be in areas that are being filmed by video, audio recorded and/or photographed - (“CommentCon Digital Media”). By your registration and by your entry into the Event, you are consenting to (i) the collection of CommentCon Digital Media, and (ii) the capture of your image, likeness, and anything spoken by you in that CommentCon Digital Media, and (iii) CommentSold’s utilization of that CommentCon Digital Media as outlined below and the storage and processing of your image, voice, and likeness, howsoever recorded, or for any other referential, marketing and sales purposes by CommentSold. CommentSold will hold all copyright in the CommentCon Digital Media. CommentSold is authorized to record, edit, adapt, create an excerpt, copy, exhibit, distribute, reproduce, publish (including online on any CommentSold and authorized CommentSold partner and agent external website or internal intranet site), re-publish, advertise, telecast, broadcast, steam, download, upload, store, archive, transmit and /or otherwise make available to the public, in print, video, and /or audio, any CommentCon Digital Media and all derivatives for the purposes of promoting The Event and other lawful purposes, including utilizing any CommentCon Digital Media in subsequent CommentSold customer marketing events, such as (by way of example) for future CommentCons or for other purposes, including general marketing, without payment or any other consideration to you. You release CommentSold and its affiliates and their authorized CommentCon agents, and their respective employees and representatives, from any and all claims (including in respective of compensation) of and otherwise incidental to any such recording and its incorporation into CommentCon Digital Media and CommentSold’s use of that CommentCon Digital Media.
SESSION LIMITS
Event sessions, including breakouts, may have attendance limits. Attendees must observe all attendee limits throughout The Event.
CommentCon POLICIES
CommentSold’s CommentCon Policies (a copy of which are attached to these CommentCon Terms, and will which will be published by CommentSold prior to the Event, as updated from time to time), are incorporated into these CommentCon Terms.
OBJECTIONABLE BEHAVIOR
CommentSold (including its affiliates and agents) and their respective directors and employees and the Venue, and anyone acting any lawful authority of the city and the state of the Venue have right to eject you, and/ or suspend or terminate your participation at the Event, where any attendees conduct is deemed objectionable, disorderly, or disruptive, or in violation of any law.
DISCLAIMERS
Distributed CommentCon materials are provided for informational purposes only, without any binding representation or warranty of any kind. CommentSold shall not be liable for damages of any kind resulting from any errors or omissions in the CommentCon materials, nor shall CommentSold be liable for any damages resulting from the use of the CommentCon materials or other information conveyed, distributed or otherwise made available at the Event.
DISCLOSURE AND SAFE HARBOR
Any CommentSold product roadmaps are intended to outline our general product direction. Any such statements are intended for information purposes only. They are not commitments to deliver any material, code, or functionality, and should not be relied upon in making purchasing decisions. Attendees who purchase CommentSold’s products should make their purchase decisions based upon features and functions that are currently available. Any unreleased services, features, functionality, or enhancements referenced in any document, roadmap, blog, website, press release, or public statement that are not currently available are subject to change at our discretion and may not be delivered as planned or at all. The development, release, and timing of any features or functionality remains at the sole discretion of CommentSold.
ATTENDEE FEEDBACK
Any input, comments, or suggestions from Event attendees to CommentSold during, or after, the Event, regarding CommentSold’s business and technology direction, and the possible creation, modification, correction, improvement or enhancement of any CommentSold product (“Feedback”) may be retained by CommentSold, and freely used, incorporated and/or or otherwise exploited such Feedback without restriction, compensation or attribution to the source of the Feedback.
CHANGE OF SESSIONS/ EVENTS
CommentSold reserves the right to change proposed CommentCon advertised sessions, break-outs, Sponsors and entertain at any time due for any reasons.
UNFORESEEN CIRCUMSTANCES
CommentSold reserves the right to refuse or cancel any registration at any time due to any unforeseen circumstances (including any force majeure events, including any pandemic and related health orders, City, County of State orders, or Site cancellation). CommentSold shall endeavor to provide advance notice as is reasonably practical under the relevant circumstances. CommentSold shall have no liability to you for any such cancellation. Cancellation of travel and hotel reservations shall be a registrant’s exclusive responsibility and cost.
NO LICENSE OR RIGHTS GRANTED
The provision of any material to you at the Event does not constitute any grant of rights from or by CommentSold other than the right to use the provided material for your own informational purposes, and does not constitute a license to make, use, sell, reproduce, distribute, make available or otherwise use or commercialize any such provided material.
PRIVACY
CommentSold’s privacy policy (the “Privacy Policy”) applies to our collection of your personal data during the registration - https://commentsold.com/privacy_policy
SPECIAL REQUIREMENTS
During registration, and prior to, or at the Event, we may ask you questions about your health for the purpose of identifying, and accommodating, individuals with special needs dietary requirements. You are at liberty to respond to our queries or decline to respond. If you decline to identify any special requirements, CommentSold may not be able to make appropriate accommodations. CommentSold will use reasonable efforts to meet any disclosed special requirements, although CommentSold cannot guarantee that it will be able in every case, although it will endeavor to do so.
See the Privacy Policy for how we may use that information.
CommentSold’S USE OF YOUR INFORMATION
Your contact information submitted during your registration and during your participation at the Event will be available to CommentSold’s vendors and agents working on the Event in accordance with the Privacy Policy.
VIEWS OF CommentCon ATTENDEES
The views expressed by any Event attendee, speaker, or sponsor are not necessarily those of CommentSold. All Event attendees, speakers, and sponsors are solely responsible for the content of their respective individual or corporate presentations, marketing collateral, or advertising.
NO LIABILITY FOR LOSS OR DAMAGE
Neither CommentSold (including its affiliates and agents) nor their respective directors and employees, nor the Event Venue shall be responsible to you for any personal injury, illness or property damage arising from or in connection you’re your attendance at the Event or your participation in any Event activities or events, whether formally scheduled or ad hoc. Similarly, neither CommentSold, including its affiliates and agents, nor their respective directors and employees, nor the Venue assume any responsibility to you or for any losses due to theft or loss of your equipment and other personal property.
LIMITATION OF LIABILITY
Neither CommentSold nor any of its agents, CommentCon or any Event sponsors, contractors, licensees and designees and their respective successors and assigns (“CommentSold Parties”), nor any of its or their affiliates, employees, agents or representatives, shall have any liability whatsoever to you for any loss, injury (including death), expense, or damage, except to the extent any such claims may be directly and solely attributable to the gross negligence or willful misconduct of CommentSold or a CommentSold Party as applicable. Neither CommentSold nor any of the CommentSold parties, nor any of its or their affiliates, shall be liable for any direct, indirect, special, incidental, or consequential costs, damages or losses arising directly or indirectly from registering for or attending the Event, alteration of the CommentCon schedule, or any error or omission. The maximum aggregate liability of CommentSold and the CommentSold Parties and its and their affiliates for any claim in any way connected with, or arising from CommentCon or any Event, whether in contract, tort, or otherwise (including any negligent act or omission), shall be limited to the CommentCon fees paid by you to CommentSold.
INDEMNITY
By registering for CommentCon and attending the Event, you agree to indemnify CommentCon with respect to damage, loss or theft you cause, or contribute to, of any property of CommentSold (including its affiliates and agents) and the Venue and of any Sponsor and in all cases of their respective directors and employees, and with respect to any injury (including death) of any person attending CommentCon or any Event you cause or contribute too, howsoever arising.
RELATIONSHIP OF THE PARTIES
These Terms and the activities governed hereby; do not create a partnership, franchise, joint venture, agency, fiduciary or employment relationship between the parties. There are no third- party beneficiaries to these Terms.
CHOICE OF LAW AND EXCLUSIVE FORUM
These CommentCon Terms, and any and all disputes directly or indirectly arising out of or relating to these CommentCon Terms or CommentCon or any Event, will be governed by and construed in accordance with the laws of the State of New York, U.S.A., without reference to the choice of law rules thereof. Each of the parties hereby irrevocably consents and submits to the exclusive jurisdiction of the state and federal courts located in New York Country, New York, U.S.A., for any such disputes, and hereby irrevocably waives any objection to the laying of venue in such courts. Each party hereby waives any right to jury trial in connection with any action or litigation in any way arising out of or related to these Terms or the Event.
ASSUMPTION OF RISK
Your participation in and attendance at CommentSold is completely voluntary. CommentSold does not guarantee admittance to any specific session or keynote and reserves the right to admittance to any Event session or keynote to any attendee, at its sole discretion. Unless specified otherwise all events, keynotes, and sessions are seated on a first-come first-served basis. You accept and assume all risks of any and all personal injury or damage to your personal property that you may face while attending the Event and waive any claims against CommentSold relating to such risks.
SEVERABILITY
If any provision of these CommentCon Terms is held invalid or unenforceable by any court of competent jurisdiction, the other provisions of these CommentCon Terms will remain in full force and effect, and, if legally permitted, such offending provision will be replaced with an enforceable provision that as nearly as possible effects the parties’ intent.
NO WAIVER
No waiver of any rights is to be charged against any party unless such waiver is in writing signed by an authorized representative of the party so charged.
ASSIGNMENT
You may not assign any of your rights or obligations hereunder, whether by operation of law or otherwise, without the prior written consent of CommentSold. CommentSold’s sole remedy for any purported assignment in breach of this paragraph shall be termination of these CommentCon Terms as it relates to you and your non-participation at CommentCon or the Event. CommentSold may assign these CommentCon Terms, in whole or in part, as necessary for the execution of CommentCon without your consent and at its sole discretion. Subject to the foregoing, these CommentCon Terms shall bind and inure to the benefit of the parties, their respective successors and permitted assigns.
ENTIRE AGREEMENT
These CommentCon Terms constitute the entire agreement between the parties in relations to the Event and supersede all prior and contemporaneous terms, agreements, proposals or representations, written or oral, concerning its subject matter.
CONTACT INFORMATION
CommentCon POLICIES
By participating at CommentCon, you have agreed, and will continue, to abide by the following CommentCon Policies. CommentSold reserves the right to update its CommentCon Policies from time to time. These CommentCon Policies will be published by CommentSold prior to CommentCon at a site that CommentSold will communicate to all attendees prior to the start of the Event. We expect all CommentCon and Event participants (staff, sponsors, speakers, attendees, and other guests) to observe and respect our CommentCon Policies at all Event venues and Event-related social events.
SAFE ENVIRONMENT POLICY
CommentSold is committed to providing a friendly, safe and welcoming environment for all, regardless of gender, sexual orientation, disability, ethnicity, or religion. We invite all sponsors, speakers, attendees, media and other participants to help us realize a safe and positive CommentCon and Event experience for everyone.
AGE POLICY
You must be 21+ to attend the tradeshow.
BADGE POLICY
All Events require an official CommentSold-issued badge to attend. You must wear the Event badge within the Event venue, and it should remain visible at all times. Badges cannot be shared. You must surrender the Event badge upon request from a CommentSold representative. Any replacement Event badge shall be at CommentSold’s discretion. Your badge may be scanned by CommentSold or its authorized agents for security and monitoring purposes. You agree to our scanning of your badge. CommentSold employees and representatives may also ask to scan your badge for marketing purposes. Their scan of your barcode allows us to collect your contact details, which will be used to contact you after the Event, and to also send you marketing information about CommentSold’s services and products. If you do not wish to share your contact information with us for those purposes, you are at liberty to not agree to your barcode to be scanned at those sessions and breakouts. Agreeing to have your barcode scanned is not a condition of entry to any session or breakout. CommentCon and Event sponsors may ask to scan your barcode on your badge to collect your contact details, which they may use to contact you for the purposes of CommentCon and Event follow-up and to send you marketing information about their products and services. If you do not wish to share your contact information with a sponsor for these purposes, please do not give that sponsor permission to scan your badge.
APPROPRIATE BEHAVIOR
Be considerate, respectful, and collaborative. Refrain from demeaning, discriminatory or harassing behavior, materials and speech. Be mindful of your surroundings and of your fellow participants. Respect CommentSold’s policies of diversity and inclusion. Alert Event organizers and officials if you notice a dangerous situation or someone in distress. Event venues are shared with members of the public - please be respectful to all patrons of these locations.
UNACCEPTABLE BEHAVIOR
Unacceptable behavior will not be tolerated under any circumstances, whether by other attendees, media, speakers, organizers, venue staff or sponsors. All determinations of inappropriate behavior are in CommentSold’s sole discretion, and the decisions of CommentSold’s representatives on-site are final. You will be expected to comply with their directions accordingly. Unacceptable behavior (including material) includes intimidating, harassing, abusive, discriminatory, derogatory, or demeaning materials or conduct by any attendees of Event and Event-related activities.
CONSEQUENCES OF UNACCEPTABLE BEHAVIOR
Anyone asked to stop unacceptable behavior is expected to comply. If a participant engages in unacceptable behavior, Event organizers and officials may take any action they deem appropriate, up to and including expulsion from the Event without warning or refund. If you are subjected to unacceptable behavior, notice that someone else is being subjected to unacceptable behavior, or have any other concerns, please notify an Event organizer or official as soon as possible. Event Staff will be available to help participants contact Venue security or local law enforcement, or to otherwise assist those experiencing unacceptable behavior to feel safe for the duration of the Event. You can report unacceptable behavior to any member of staff. Staff can be found in the Event office onsite, or you may email [email protected].
SOLICITATION POLICY
Anyone soliciting business in the aisles or other areas, or in another company’s demo pod, will be asked to leave immediately. Additional penalties may also be applied. Please report any violations you may observe to Event on-site staff or [email protected]
UNAUTHORIZED MATERIAL DISTRIBUTION POLICY
Distribution of flyers, notes, pamphlets, or brochures at the Event, including in any session at the Event, including any connected or related social event, without the prior written consent of CommentSold is not permitted. Any authorized distributed material may be confiscated by CommentSold and destroyed.
UPDATES
CommentSold may update these CommentSold Policies from time to time.